POSITION SUMMARY
The Office Coordinator oversees daily office operations, supplies, mailroom, vendors, and events while providing proactive support and excellent internal customer service. This is a fully onsite role based at McCarthy’s Phoenix office.
RESPONSIBILITIES
- Manage all aspects of office supplies, to include: developing and strategizing standard offerings, ordering, invoicing, daily restocking, organizing, and anticipating needs.
- Manage positive and effective vendor partnerships to ensure consistent service for office amenities.
- Serve as a point of contact for office maintenance needs reporting
- Maintain conference room organization and tidiness
- Assemble and maintain minor office equipment
- Engage with end users to solicit feedback and continuous improvement
- Collaborate with administrative team to plan, prepare, and execute internal and external events as directed
- Serve as a cultural steward
- Manage printer maintenance and toner inventory
- Fill in for front desk receptionist as directed
- Maintain and manage the mail room to include: process development and improvement, shipping, receiving and distribution, vendor and equipment management, and invoice allocation
- Collaborate with Office Manager in developing process improvement strategies to enhance partner experiences and office efficiencies
- Work independently, manage time, and take initiative to execute daily tasks with minimal direction
QUALIFICATIONS
- Ability to work a minimum of 35 hours and maximum of 40 hours a week during typical business hours
- High School Diploma or GED
- Experience in food service or hospitality a plus
- Able to communicate effectively and follow routine verbal and written instructions
- Able to manage time effectively and work independently
- Able to work positively and efficiently with other team members
- Microsoft Outlook, Word and Excel experience highly desired
- Able to demonstrate positive customer service with partners and vendors
Working Conditions and Physical Effort:
- Work is normally performed in a typical interior office work environment
- Must be able to repetitively lift 20 pound boxes, bend, stretch, squat and reach
- Must be able to be up and moving around for a couple hours at a time
- Must be able to transport supplies across several floors
- Use standard cleaning products in kitchen environment
McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status.
